Executive Assistant

New Jersey

Executive Assistant

OVG is the largest European Real Estate Technology company. We develop smart, high-tech office buildings, but always with a sustainable footprint. Our core purpose is to create healthier working, living and learning environments by using smart technology. To achieve OVG‘s green focus on innovation and technology we are active members of the World Economic Forum (WEF), the Dutch Green Building Counsel (DGBC) World Business Council for Sustainable Development (WBCSD) and CoreNet Global.

In 2016 OVG expanded its activities to the USA. OVG USA’s goal is to become the leading Real Estate Technology company in the American Northeast. Our first project is underway and we have the ambition to expand, fast.

The commercial real estate market is subject to radical changes. The days of valuing based on ‘location, location, location’ are coming to an end. Welcome to the era of ‘location, information, analytics’. Mobility is changing the way we behave in our built environment; health & wellness is on every one’s agenda and the ‘internet of things’ makes everything in our lives measurable. At OVG, we experience a strong demand for buildings that differentiate themselves through technology, wellbeing and sustainability. Buildings that put the user experience and wellbeing at the center of attention.  
At the same time, we see cities investing in technology & innovation in order to attract and retain businesses and workforce talent. By 2040 over 65% of the world’s population will be living in cities, that are already using 70% of the world’s annual energy needs. Add to that the raising level of flexibility, wellbeing and inspiration the workforce has come to expect to make clear we that we drastically need better buildings. We are looking for talent to help us develop the next generation of healthy and inspiring spaces.

Job description
As an Executive Assistant you are responsible for assisting our Executive Managing Director and Executive Development Director. You manage their calendars, schedule meetings, book flights and hotels. You’re also responsible for the organization of events and take care of a correct and representative answering of the phone and the welcoming of visitors. You prepare documents and monitor deadlines. You are able to keep the overview in a hectic environment. But you also take care of the other colleagues and their calendars, the office, arrange the lunch and service coffee when needed. If you need more information from colleagues to arrange things, you are not afraid to ask. You are bold and have a proactive attitude.

Skills required /qualifications

  • College degree;
  • 5 years of experience in a related role (secretary/receptionist);
  • Good knowledge of Word, Excel, PowerPoint and Microsoft Outlook;
  • Excellent organising and planning skills;
  • Welcoming, self-reliant, good problem solver, enthusiastic personality and high level of energy;
  • Able to cope with time pressure and dynamic surrounding;
  • Able to take initiative when opportunities arise;
  • Fluency in English (in writing and verbally/speaking).

We offer
This is a full-time position in Hoboken, NJ and per 2018 in New York. OVG offers an attractive employee benefits package that more than meets market conditions. Therefore flexibility, a desire to constantly learn and a desire to take on new challenges and responsibilities are an absolute must in order to succeed with us.

Would you like to know more or apply directly?

Do you have any questions about the position or are you already sure about your choice and want to get started as our Executive Assistant? Please send your CV and motivation to Nadia van den Borne (HR Manager) via hr@ovg.nl